Admin Officers at United Nigeria Airlines

Apply for the position of Admin Officers at United Nigeria Airlines!

United Nigeria Airlines Services Ltd (Operators of United Nigeria) is a wholly owned Nigerian company incorporated under the Companies and Allied Matters Act of 1990 at the Corporate Affairs Commission to offer commercial air transportation services under the trade name United Nigeria.

UNA operating under the IATA code U5 and ICAO code UNA, is a private airline based in Nigeria. It offers commercial air transportation services and aims to provide an enjoyable travel experience for its customers.

Admin Officer:

• Job Type: Full Time | Hybrid
• Required Qualification: BSC/HND/BA
• Category: Graduate Internship
• Location: Lagos, Enugu | Nigeria
• Benefits: Salary+ Training + Employment

Job Details:

• A highly organized, detail-oriented, and proactive Administrative Officer to provide comprehensive support to our team.
• The successful candidate will manage office operations, maintain accurate records, handle petty cash, monitor company resources, ensure a smooth working environment, and support HR functions.

Duties/Responsibilities

Procurement and Inventory Management

• Purchase and maintain adequate stock levels of stationery, office supplies, and other materials.
• Monitor and record usage to ensure optimal levels.
• Maintain vendor relationships and negotiate prices when necessary.
• Ensure timely delivery of ordered items.

Petty Cash Management

• Maintain and manage petty cash funds according to company policies.
• Keep accurate, up-to-date records of petty cash transactions.
• Retire petty cash timely to avoid office cash shortages.
• Ensure petty cash is reconciled monthly.

Fuel and Diesel Management

• Monitor and record diesel and fuel consumption for company equipment.
• Ensure efficient usage and report discrepancies or suspicious activity.
• Maintain fuel consumption records

Asset Management

• Conduct regular inventory of company property, including
• furniture, equipment, and supplies.
• Monitor and prevent theft, misuse, or damage.
• Maintain accurate records of company assets.

Issue Escalation

• Identify operational issues affecting the office.
• Escalate issues to management promptly.
• Follow up on resolutions and provide feedback.

Utility Management

• Process EEDC electric recharge and ESWAMA payments timely.
• Maintain accurate payment records.
• Ensure uninterrupted utility services.

Office Maintenance

• Ensure the office environment is clean, organized, and conducive.
• Coordinate maintenance, repairs, and renovations.
• Report maintenance issues to management.

Security Oversight

• Verify security personnel attendance daily.
• Report security concerns or breaches.

Facilities Management

• Identify damaged or malfunctioning equipment (lights, ACs, chairs, tables, water dispensers).
• Send repair requests to management or vendors.
• Coordinate new purchases or replacements.

HR Support

• Assist in sourcing CVs for recruitment.
• File employee documents accurately and maintain confidentiality.
• Carry out any other assignments given by your Line manager

Job Requirements:

• HND or B. Sc. in any Social Science course or Art
• Minimum 2 years of experience in administrative support.
• Strong organizational, communication, and problem-solving skills.
• Knowledge of clerical and administrative procedures and systems, such as filing and record keeping
• Ability to work independently.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive and solution-oriented.
• Excellent time management.
• Attention to detail.
• Strong interpersonal skills.
• Ability to multitask

Admin Assistant:

• Job Type: Full Time | Hybrid
• Required Qualification: BSC/HND/BA
• Category: Graduate Internship
• Location: Lagos | Nigeria
• Benefits: Salary+ Training + Employment

Job Details:

• A highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive support to our team.
• The successful candidate will manage office operations, maintain accurate records, handle petty cash, monitor company resources, ensure a smooth working environment, and support Admin functions.

Duties/Responsibilities

Procurement and Inventory Management

• Purchase and maintain adequate stock levels of stationery, office supplies, and other materials.
• Monitor and record usage to ensure optimal levels.
• Maintain vendor relationships and negotiate prices when necessary.
• Ensure timely delivery of ordered items.

Petty Cash Management

• Maintain and manage petty cash funds according to company policies.
• Keep accurate, up-to-date records of petty cash transactions.
• Retire petty cash timely to avoid office cash shortages.
• Ensure petty cash is reconciled monthly.

Fuel and Diesel Management

• Monitor and record diesel and fuel consumption for company equipment.
• Ensure efficient usage and report discrepancies or suspicious activity.
• Maintain fuel consumption records

Asset Management

• Conduct regular inventory of company property, including furniture, equipment, and supplies.
• Monitor and prevent theft, misuse, or damage.
• Maintain accurate records of company assets. Issue Escalation
• Identify operational issues affecting the office.
• Escalate issues to management promptly.
• Follow up on resolutions and provide feedback.

Utility Management

• Process IKEDC electric recharge payments timely.
• Maintain accurate payment records.
• Ensure uninterrupted utility services.

Office Maintenance

• Ensure the office environment is clean, organized, and conducive.
• Coordinate maintenance, repairs, and renovations.
• Report maintenance issues to management.

Security Oversight

• Verify security personnel attendance daily.
• Report security concerns or breaches.

Facilities Management

• Identify damaged or malfunctioning equipment (lights, ACS, chairs, tables, water dispensers).
• Send repair requests to management or vendors.
• Coordinate new purchases or replacements.
• Carry out any other assignments given by your Line manager

Job Requirements:

• HND or B. Sc. in any Social Science course or Art
• Minimum 2 years of experience in administrative support.
• Strong organizational, communication, and problem-solving skills.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Ability to work independently.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive and solution-oriented.
• Excellent time management.
• Attention to detail.
• Strong interpersonal skills.
• Ability to multitask

Admin Manager:

• Job Type: Full Time | Hybrid
• Required Qualification: BSC/HND/BA
• Category: Graduate Internship
• Location: Lagos | Nigeria
• Benefits: Salary+ Training + Employment

Job Details:

• The Administrative Manager supervises the company’s Admin operations and leads the support staff team.
• A critical element of this position is identifying key areas of improvement and implementing solutions.
• Success in this role will be exhibited by the timely and efficient delivery of all Admin work, enabling the company to meet its goals and objectives.

Duties/Responsibilities:

• Plan, coordinate and manage all administrative procedures and systems.
• Administers use of facilities, equipment and space, maintains and repairs all existing facilities and equipment. Manage and coordinate all protocols and services for the staff and guests
• Coordinate and manage the company vehicles and drivers
• Coordinate and manage staff itineraries, visa applications, flight itineraries, hotel reservations etc.
• Manage and ensure the company’s properties- offices, guest houses and apartments are in good condition always. . Coordinates and assembles confidential information.
• Supervising the day-to-day operations of the administrative department and staff members
• Developing, reviewing, and improving administrative systems, standard operating procedures (SOPs)
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained Working with the accounting and management teams to set budgets, monitor spending and other expenses
• Keep abreast with all organizational changes and business developments
• Purchase new materials as needed
• Collecting, organizing and storing information using computers and filing systems
• Overseeing and tracking the progress of special projects towards company goals
• Organize management meetings, other official meetings of the company and entertainment.
• Maintains working relationships and communicates with all departments
• Any other job that might be assigned by the Director of Administration

Job Requirement:

• HND or B.Sc. in any Business Administration, or equivalent in a relevant field
• A higher degree will be an added advantage.
• A minimum of 3 years’ experience in a Senior Administration role
• Knowledge of the aviation industry will be an added advantage
• Must be able to work late hours and multi-task.

Required Skills/Abilities:

• Excellent verbal and written communication
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite or related software.

Technical Store Officer:

• Job Type: Full Time | Hybrid
• Required Qualification: OND
• Category: Graduate Internship
• Location: Lagos | Nigeria
• Benefits: Salary+ Training + Employment

Job Details:

• Receive and Inspect Stocks to ascertain if it conforms to the Purchase Order
• Prepare Goods Receive Note (GRN)
• Stock Inventory Control
• Issuing out of Items to necessary Departments according to Stores Procedures (FIFO, LEFO) Monitors Shelf Life of Items
• Prepare Items for Export
• Periodic Rotation of Wheels
• Monitoring of Calibration Due Date for all Calibrated Tools.
• Liaise with Procurement Department to Fast Track AOG items and quick Dispatch of Export.

Job Requirements:

• Diploma in Engineering/Sciences/Arts or equivalent;
• At least 2 years as a certified Technical Store Officer in an Airline/AMO